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从企业管理者的角度来说，高效率的商务会议能为企业带来更高的效益。但实际工作中很多人却无法控制会议的节奏与进展，针对这一问题，今天小编为大家带来几条小贴士，帮助各位商界精英来更有效地开展各项会议。
1. Outline your key meeting points with an agenda.
在议程中列出会议要点
An important part of conducting an effective business meeting is meeting planning. Have your key points written or typed out(写出或打印出会议要点). You can also give the participants a copy of(一份) your agenda so that they will know what to expect and they can prepare for the meeting themselves.
In your agenda, you should state(陈述) your goal(目标) for the meeting. This should be the main end result(最终结果)you are aiming for, such as coming up with(想出)a new idea or discussing an important issue. Try to limit the amount of points on your agenda. You should cover the most important things in your meeting.
2. Follow the agenda when you conduct the meeting.
开展会议时遵循议程
Make sure to follow your meeting plan. If the meeting starts to go off course(走偏)or off topic(跑题), steer(引导)the meeting back to the topic at hand.
3. Start your meeting immediately.
按时开始会议
Once the meeting time arrives, start the meeting. This will help establish(确立) your role as the leader as well as utilize(利用)the time you have.
4. Set a time limit for your meeting.
制定一个时间限制
Meetings shouldn't run too long; 30 minutes or shorter is a good length(时间长度). Keeping the meeting short will ensure that you are more efficient and use the time wisely, and your participants will be more focused when they know the meeting is short. When your time limit has run out(用完), end your meeting. You can always cover other points in the next meeting.
5. Encourage the meeting participants to add feedback and input.
鼓励参会者给出反馈、贡献想法
Ask questions and let people at the meeting volunteer answers. Do not force participation(强迫参与), but gently encourage them to give input(贡献自己的想法). If 1 person comments, guide the others by saying something like, "Well done. Does anyone else have something to contribute," or "Let's hear a suggestion from someone else."
Do not call upon(要求) those that rarely(很少) speak as this may make them feel uncomfortable. Encourage them indirectly(间接地) by saying, "I value the opinion of everyone here. Does anyone else want to add something?" and glance at(瞥一眼) the person you want to speak up. He may be encouraged to share his thoughts, and if he isn't, then he hasn't been embarrassed from being called upon.
6. Summarize the key points at the close of the meeting
结束时总结会议要点
Briefly go over(过一遍) what was discussed so that the participants will leave with it in their mind. Give out any assignments or instructions before closing, and end on time. Be sure to thank everyone for their attendance and participation.
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